Draft for legal review. This is a working template prepared for nexreg.ai and has not been reviewed by a lawyer. Bracketed items need to be completed. Do not rely on it as final terms.

Terms of Service

Last updated: [DATE] · Version: draft 0.1

1. Who we are

These terms apply to the website nexreg.ai and the services we provide through it. "nexreg.ai", "we", "us" and "our" means [LEGAL ENTITY NAME], ABN [ABN], of [ADDRESS], Victoria, Australia. "You" means the person or business using the site or buying a service.

2. What we provide

nexreg.ai provides information, templates and software tools to help small accounting practices and bookkeepers organise their anti-money laundering and counter-terrorism financing (AML/CTF) activities. Our services currently include a free online readiness quiz and a paid AML Readiness Check (a questionnaire-based gap report and action list). We may offer other services, such as an evidence tracker, in future.

3. Not legal advice and no guarantee of compliance

Our services are general information and tooling. They are not legal advice, and they do not create a lawyer–client relationship. We are not a law firm. Our reports point out apparent gaps against publicly available guidance; they are not a legal opinion, an audit, or an independent evaluation of your AML/CTF program.

We do not guarantee that using our services will make you compliant with the Anti-Money Laundering and Counter-Terrorism Financing Act 2006 (Cth), its Rules or any other law. You remain solely responsible for deciding whether and how your obligations apply to you and for meeting them. You should get advice from a qualified lawyer about your specific circumstances.

4. Independence from AUSTRAC

nexreg.ai is not affiliated with, endorsed by or acting on behalf of AUSTRAC or any government agency. References to AUSTRAC materials are to publicly available guidance, which may change. We do not guarantee that our materials reflect the latest version of that guidance.

5. How the Readiness Check works

After payment, we send you a questionnaire (or you may share your existing AML/CTF program).
We use AI software to prepare a first draft of your gap report. A person reviews and edits every report before it is delivered to you.
Delivery timing: [TURNAROUND, e.g. within X business days of receiving your completed questionnaire].
The quality of the report depends on the accuracy and completeness of the information you give us. We do not verify your answers.

6. Your responsibilities

Give us accurate, complete information about your firm.
Do not send us your clients' personal information or identity documents. We don't need them for the Readiness Check.
Only share material you are entitled to share, and remove confidential client details first.
Use our reports for your firm's internal purposes only.

7. Fees and payment

The AML Readiness Check costs A$490 (GST not charged) unless a different price is shown when you buy. Payments are processed by Stripe; we do not see or store your full card details. Prices may change, but changes won't affect services you've already paid for.

8. Cancellations and refunds

[REFUND POLICY, e.g. full refund if cancelled before you submit your questionnaire; after that, refunds at our discretion]. Nothing in these terms limits any rights you have under the Australian Consumer Law, including consumer guarantees that cannot be excluded.

9. Australian Consumer Law and limitation of liability

Our services come with guarantees that cannot be excluded under the Australian Consumer Law. To the extent permitted by law, and subject to those guarantees:

we exclude all other warranties, express or implied;
where we are allowed to limit our liability, it is limited to supplying the services again or paying the cost of having them supplied again; and
we are not liable for indirect or consequential loss, or for any penalty, fine or enforcement action taken against you, including by AUSTRAC.

[Lawyer to review liability cap, professional indemnity insurance position and ACL wording.]

10. Independent evaluations

Because an independent evaluation must be carried out by someone independent of the people who designed your AML/CTF program, we will not act as your independent evaluator if we have helped you with your program.

11. Intellectual property

We own the site, our software, templates and report formats. When you pay for a report, you may use it within your firm for your own compliance purposes. You own the information you give us, and you give us permission to use it to provide the service to you.

12. Confidentiality and privacy

We treat information you give us as confidential and use it only to provide our services, except where the law requires disclosure. Our Privacy Policy explains how we handle personal information.

13. Acceptable use

Don't misuse the site, including by trying to break its security, scraping it at scale, or submitting unlawful or malicious content.

14. Changes to these terms

We may update these terms. The version published on this page when you buy a service applies to that purchase.

15. Governing law

These terms are governed by the laws of Victoria, Australia, and you and we submit to the courts of that State. [Lawyer to confirm.]

16. Contact

Questions about these terms: hello@nexreg.ai.